Purchase Ledger Reverse Payment Chit

This article describes how to use Reverse payment chit within Unity® Practice Management

This chit allows payments to be either reversed or refunded. The chit will behave in a different manner depending upon which selection is made.
The refund option would be used if you received a refund from a supplier that was not the full repayment of a complete cheque raised e.g. your supplier has raised a credit note subsequent to you paying an invoice and sent a cheque to clear this balance.

Open the Accounts program.
Click the posting icon:
Double click the Purchase Ledger folder to display a list of Purchase Ledger chits.
Double click the P/L Reverse Payment option.

Select a supplier.
Select Reversal
Click the ellipsis next to the amount field and a new window will pop up. Select the payment (one only) to reverse. The invoices originally paid will then be marked as outstanding and can be included in subsequent payments.
1. 1. - Click OK to save any changes or click Cancel to quit the window without saving.
Enter a reference.
Select a bank.
To enter a narrative either enter the text manually or click to select from a list of standard narratives. (An entry in this field is not mandatory).
Select a posting date
- - - The posting date field will default to the current date
    - If the date selected is within the next financial month then the "Post Into Next Month" checkbox will become available. The checkbox will be ticked by default which means the transaction will automatically be posted into the next financial month. You may click on the checkbox to remove the tick. This will disable the post ahead feature allowing the transaction to be posted into the current financial month.
Click Post to post the transaction to the ledger card.

Select a supplier.
Select Refund
Enter the amount.
Enter a reference.
Select a bank.
To enter a narrative either enter the text manually or click to select from a list of standard narratives. (An entry in this field is not mandatory).
Select a posting date.
The posting date field will default to the current date.
1. 1. - If the date selected is within the next financial month then the Post Into Next Month checkbox will become available. The checkbox will be ticked by default which means the transaction will automatically be posted into the next financial month. Click on the checkbox to remove the tick. This will disable the post ahead feature allowing the transaction to be posted into the current financial month.
Click Post to post the transaction to the ledger card.

Click Posting on the top toolbar to enable a dropdown menu. From here you can open another chit type.
Click View on the top toolbar to enable a dropdown menu. From here you can display either the accounts or the time ledger card for the selected matter.
Click Options on the top toolbar to enable a dropdown menu. From here you have 3 options:
- - - Click Chit Colours to enable/disable chit colour schemes.
    - Click Dialog Style to enable/disable the dialog style. This affects the role of the ENTER key when you are filling in a posting chit. When the dialogue style is enabled there is a default button on the chit which you can activate by hitting ENTER without the need to focus the button first. Make sure the Dialog Style option is ticked and open a bill chit. You will see that the Post button has a border around it. This means it is the active button so if you ever press the ENTER key the chit will attempt to post regardless of where your cursor is on the chit. If you choose to disable the dialogue style this means there will be no active button and the ENTER key will do nothing unless a specific button has been highlighted by your cursor at that time.
    - Click Case-Sensitivity Dictionary to launch this utility.
Click Keep to enable a dropdown menu. From here you can select to retain the branch, bank, date, details, reference or narrative for future postings.
Click Cancel to clear the contents of the chit.

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