This article shows how to use Journal and Crediting within the Accounts section of Unity® Practice Management. 

General Information

• This chit creates a debit on the Office side of a ledger whilst crediting a nominal.
• It is often used for travel expenses.
• It creates a debit matter transaction and a credit nominal transaction.
• It can be used to post either an Office journal crediting nominal or an Office disbursement journal crediting nominal.

How To Access The Chit

1. Open the Accounts program.
2. Click the Posting icon
3. Double click the Office folder to display a list of Office chits.
4. Double click the Office Journal Crediting Nominal option.

How To Post An Office Journal Crediting Nominal Using This Chit

1. Select a matter code to debit, either manually or search for a matter code by clicking the ellipsis.
2. Select a Branch.
3. Select a Nominal.
4. Enter the amount.
5. Enter a reference.
6. To enter a narrative either enter the text manually or click to select from a list of standard narratives.
7. Select a posting date.
   • The posting date field will default to the current date.
   • If the date selected is within the next financial month then the "Post Into Next Month" checkbox will become available. The checkbox will be ticked by default which means the transaction will automatically be posted into the next financial month. You may click on the checkbox to remove the tick. This will disable the post ahead feature allowing the transaction to be posted into the current financial month.
8. Click Post to post the transaction to the ledger card.

How To Post An Office Disbursement Journal Crediting Nominal Using This Chit

1. Select a matter code to debit. Enter a matter code manually or search for a matter code by clicking the ellipsis
2. Select a branch.
3. Select a disbursement type.
4. Select a nominal.
5. Tick the "Disb Required?" checkbox.
6. Tick the "Already Billed?" checkbox if the disbursement has already been billed.
7. Enter the amount of the disbursement.
8. Enter a reference.
9. By default a VAT code E will be allocated. To amend the VAT details do the following:
   • Click the ellipsis next to the VAT field and a new window will pop up.
   • All fields within the window are editable. Simply locate the required field and re-enter the new information.
   • Click "+" to add a new record (in order to split the VAT between different codes).
   • Click "-" to delete a record.
   • Click OK to save any changes or click Cancel to quit the window without saving.
10. To enter a narrative either enter the text manually or click to select from a list of standard narratives.
11. Select a posting date.
    • The posting date field will default to the current date.
    • If the date selected is within the next financial month then the "Post Into Next Month" checkbox will become available. The checkbox will be ticked by default which means the transaction will automatically be posted into the next financial month. You may click on the checkbox to remove the tick. This will disable the post ahead feature allowing the transaction to be posted into the current financial month.
12. Click Post to post the transaction to the ledger card.

Miscellaneous Options

1. Click "Posting" on the top toolbar to enable a dropdown menu. From here you can open another chit type.
2. Click "View" on the top toolbar to enable a dropdown menu. From here you can display either the accounts or the time ledger card for the selected matter.
3. Click "Options" on the top toolbar to enable a dropdown menu. From here you have 3 options:
   • Click "Chit Colours" to enable/disable to posting chit colour schemes.
   • Click "Dialog Style" to enable/disable the dialog style. This affects the role of the ENTER key when you are filling in a posting chit. When the dialogue style is enabled it means that there is always a default button on the chit which you can activate by hitting enter/return without the need to focus the button first.Make sure the "Dialog Style" option is ticked and open a bill chit. You will see that the Post button has a border around it. This means it is the active button so if you ever press the enter/return key the chit will attempt to post regardless of where your cursor is on the chit. If you choose to disable the dialogue style this means there will be no active button and the ENTER key will do nothing unless a specific button has been highlighted by your cursor at that time.
   • Click "Case-Sensitivity Dictionary" to launch the Case Sensitivity Dictionary utility.
4. Click Keep to enable a dropdown menu. From here you can select to retain the branch, bank, date, details, reference or narrative for future postings.
5. Click Cancel to clear the contents of the chit.