Month end Procedure
This is a guide on how to produce you month end using the Quill reports dot net application. Once you are ready to run the month end, click on Utilities and then Reports.net.
Enter your password if required and wait for this screen to appear. Click on the heading batches.
Highlight the month end which is required e.g. Month end + TR + LA = month end with time recording and legal aid. Once selected click on Validate.
Validation report and printing reports
This will then run through and validate all the reports within the month end selected and you will be prompted to print out a validation report.
If on the validation there are any differences then please contact support on 0161 2362910 or e-mail support@quill.co.uk
Providing the validation reports difference are zero and all the banks agree to the respective dates click on ‘Save’. This will complete a similar procedure as the validation report but will print the reports which are required.
If you select ‘Print & save’ this will print all reports within the month end instead of just the reports that are required for audit purposes.
Once the reports have printed off click on close and the click on the x in the top right hand corner of
reports.net to close this program down and log back into the ‘Quill Accounts’ to complete the clear down of the month end and the bank reconciliations.
Month end clear down/back up and bank reconciliation rule down
Once you have all the reports, you are required to clear down the month end by logging into the accounts program and selecting utilities and rule off month/period/vat
On the pop up window that opens select "Month" then click on "Next"
Confirm all the boxes on the following screen. (See image below) and click on Next
1) All reports should have been printed from the reports.net program.
2) Quill will perform a back up through this procedure so please tick the box and continue.
3) If you have multiple licences for the accounts then please ensure that all other users are logged out before continuing.
Follow the prompts throughout this month end wizard.
If it is your VAT quarter then the box highlighted blue will be ticked automatically.
Enter the vat period end date then click on 'Next'.
Once completed click on finish and the back up will commence. Once completed you can close down.
Closing down month end procedure
Once all the reports have been printed/saved and you have cleared down the month end the final stages are to clear down all the reconciled transactions from the bank reconciliation program.
Open the bank reconciliation program from the utilities.
Select the first bank to ‘rule off’:
and then click on ‘Rule Off’:
This will then remove all the reconciled items for the month end and refresh any post a-head items that are posted.
Repeat this process for all banks including Office, Client & Deposit bank accounts.
Finally open up the Trial balance report and change the report date.
The month end has now been completed and cleared down.
For further help please review the following video which will talk you through the above process in more detail.
If you would like to send any feedback please leave a comment at the bottom of this article.
If you require any further assistance/training, then please do not hesitate to contact Quill’s support team using the help button on the right of your screen.