This article is a guide on how to produce month end using Reports.net application. within the Accounts > Utilities section of Unity® Practice Management
- To run the month end, click on Utilities and then Reports.net.
- Enter your password if required and wait for this screen to appear.
- Click on Batches
-
Highlight the month end required
- TR = Time Recording
- PL = Purchase Ledger
- CA = Cash Accounting
- LA = Legal Aid
- Once selected click Validate.
Validation report and printing reports
This will then validate all the reports within the month-end selected, ending with a prompt to print out a validation report.
| If on the validation there are any differences, then please contact support on 0161 2362910 or e-mail support@quill.co.uk |
Providing the validation reports difference are zero, and all the banks agree to the respective dates, click on Save. This will complete a similar procedure as the validation report, but will print the reports that are required.
| If you select ‘Print & save’, this will print all reports within the month-end instead of just the reports that are required for audit purposes |
- Once the reports have been printed off, click on close and close reports.net
- log back into the Unity® Accounts to complete the clear down of the month-end and the bank reconciliations.
Month end clear down/back up and bank reconciliation rule down
Once you have all the reports, you are required to clear down the month end by logging into the accounts program and selecting utilities and rule off month/period/vat.
- On the pop up window that opens select Month
- Click on Next
-
Confirm all the boxes on the following screen. (See image below) and click on Next
- All reports should have been printed from the reports.net program.
- A back up will have been done automatically through this procedure, tick the box and click continue.
- Ensure that all other users are logged out before clicking Next
- Follow the prompts throughout the month end wizard.
- If it is VAT quarter then the box highlighted blue will be ticked automatically.
- Enter the vat period end date then click on Next.
- Once completed click on Finish and the back up will commence.
If it is your year-end, run your year-end before ruling off your Banks. |
Closing down month end procedure
Once all the reports have been printed/saved and the month end is cleared down, the final stages are to clear down all the reconciled transactions from the bank reconciliation program.
- Open the Bank Reconciliation program from the utilities.
- Select the first bank to Rule off.
- Click on Rule Off.
This will remove all the reconciled items for the month end and refresh any post a-head items that are posted.
- Repeat this process for all banks including Office, Client & Deposit bank accounts.
- Open up the Trial Balance report and change the Report Date.
The month end has now been completed and cleared down.