This article describes how to create and post purchase ledger disbursement chits within Insight

General Information

• This chit posts an invoice from a supplier that will be charged to a client.
• It creates a debit on the Office side of a ledger card linked to an invoice on the supplier's ledger.
• The invoice can be marked as paid or part paid using previously entered prepayments if so required.

How To Access The Chit

1. Open the Accounts program.
2. Click the posting icon:
3. Double click the Purchase Ledger folder to display a list of Purchase Ledger chits.
4. Double click the P/L Disbursement Invoice option.

How To Post The Chit

1. Select a supplier.
2. Enter an invoice number.
3. Select an invoice date.
4. Select a due date.
5. Click the ellipsis next to the net field and a new window will pop up. You can now enter the disbursement invoice details
   • • All fields are editable
     • Click "+" to add a new record.
     • Click "-" to delete any unwanted records.
     • Click OK to save any changes or click Cancel to quit the window without saving.
6. Enter a reference.
7. Click the ellipsis next to the prepay field and a new window will pop up. You can now allocate any prepayments:
   • • To partly allocate a prepayment locate the required record then enter an amount into the "Allocate Now" field.
     • To fully allocate a prepayment locate the required record then tick the "All" checkbox.
     • Click OK to save any changes or click Cancel to quit the window without saving.
8. To enter a narrative either enter the text manually or click to select from a list of standard narratives.
9. Select a posting date.
   1. • The posting date field will default to the current date.
      • If the date selected is within the next financial month then the "Post Into Next Month" checkbox will become available. The checkbox will be ticked by default which means the transaction will automatically be posted into the next financial month. You may click on the checkbox to remove the tick. This will disable the post ahead feature allowing the transaction to be posted into the current financial month.
10. Click Post to post the transaction to the ledger card.

Miscellaneous Options

1. Click Posting on the top toolbar to enable a dropdown menu. From here you can open another chit type.
2. Click View on the top toolbar to enable a dropdown menu. This will display either the accounts or the time ledger card for the selected matter.
3. Click Options on the top toolbar to enable a dropdown menu. From here you have 3 options:
   1. • Click Chit Colours to enable/disable to posting chit colour schemes.
      • Click Dialog Style to enable/disable the dialog style. This changes the role of the ENTER key when you are filling in a posting chit.
      • When the dialogue style is ticked it means that there is always a default button on the chit which you can activate by hitting enter/return without the need to focus the button first. Try it. Make sure the Dialog Style option is ticked and open a bill chit.
      • You will see that the Post button has a border around it. This means it is the active button so if you ever press the enter/return key the chit will attempt to post regardless of where your cursor is on the chit.
      • If you choose to disable the dialogue style this means there will be no active button and the ENTER key will do nothing unless a specific button has been highlighted by your cursor at that time.
      • Click Case-Sensitivity Dictionary to launch the Case Sensitivity Dictionary utility.
4. Click Keep to enable a dropdown menu. From here you can select to retain the branch, bank, date, details, reference or narrative for future postings.
5. Click Cancel to clear the contents of the chit.