This article explains how to post a Nominal Debit through the Unity® PMS Accounts platform.

To start, let’s head to Postings > click to expand the Nominals folder > then select Nominal Debit.

The Nominal Debit window will then be displayed.

Note:

This chit posts an expense to a Nominal Ledger and optionally produces a cheque.
The cheque printing Utility is an optional extra and therefore may not be enabled.
It creates a debit transaction on the selected Nominal Ledger.

To Post a Nominal Debit

Select a Branch from the drop-down menu
Then select the type of Nominal that you like to debit. This is usually the supplier or person to be paid
Next, type in the Amount

Note: The VAT amount will automatically be displayed, if it is included on the selected nominal

4. To Update the VAT:

Click the three dots or more options icon next to the VAT field. The VAT Details for Nominal Debit window will then be displayed
All fields within the window are editable. Simply locate the required field and re-enter the new information.
Update the VAT Code using the drop-down menu. The following VAT Code stands for:
- VAT Code A – 20%
- VAT Code C – 5 %
- VAT Code E – Exempt
- VAT Code O – Outside the Scope
- VAT Code Z – Zero
- VAT Codes X, F and U are currently unused
Click on the + symbol to add a new record (in order to split the VAT between different codes)
Click on the - symbol to delete a record.
Next, update the VAT amount accordingly
Once done, click OK or click Cancel to quit the window without saving

5. To continue, enter a Reference code

6. Select an Office Bank Account.

7. Tick the Cheque Required checkbox to produce a cheque based on the current posting. Specify whom the cheque is to be made payable to. When the chit has been posted the cheque will join a print queue within the cheque printing utility.

Note: The cheque printing utility is an optional extra and therefore may not be enabled.

8. Type in the Narrative. Either enter the text manually or click the dropdown arrow to select from a list of standard Narratives. Normally, this includes the person you’re paying and the invoice number

9. Update the Date using the calendar prompt

The posting date field will default to the current date
If the date selected is within the next financial month then the Post Into Next Month checkbox will become available. The checkbox will be ticked by default which means the transaction will automatically be posted into the next financial month
You can untick the checkbox to disable the post-ahead feature allowing the transaction to be posted into the current financial month

10. Enter a Batch (if applicable).

11. Once done, click Post

Miscellaneous Options

To open another chit type, click Posting from the dropdown menu, and choose another chit.
Click View to see the Ledger Card.
Click Options to get the following options:
- Chit Colours: to enable/disable posting chit colour schemes.
- Dialog Style: to enable/disable the dialog style.
- Case-Sensitivity Dictionary: to launch the Case-Sensitivity Dictionary utility.